Record Payment for Accounts Payable Bills
You can record payment for individual and multiple accounts payable (AP) bills.
Record Payment for an Accounts Payable Bill
To record payment for an accounts payable bill:
- From the left navigation panel, click Accounting.
- From the Accounting menu, click Accounts Payable.
- On the Accounts Payable screen, single-click the bill to highlight it, and then from the toolbar, click Pay.
On the Pay Bills screen, the Account field auto-populates with the account your firm chose when entering the bill.Pay Bills Screen Fields
Date From the drop-down, click the payment date. Amount Enter the payment amount. Type From the drop-down, click the payment type. Ref # Enter a reference number, if desired. Method From the drop-down, click the payment method. Pay To Enter the vendor’s name. Memo From the drop-down, click the applicable memo or manually enter one. Memo2 From the drop-down, add a memo for internal reference only, if desired. Applied Amount Under the Remaining section in the column, edit the applied amounts, if needed. - In the upper right corner, click Pay.
The system applies payment, updates the Status to Paid, and adds the transaction to your operating account.