Using the Transaction Levy Feature

CosmoLex’s automated transaction levy feature:

Is available for Ontario, Newfoundland & Labrador, and Alberta provinces.
Provides quick access reporting
Streamlines bulk levy payment
Prior Transaction Levy Setup required

Note: If you are located in a different province and have different levy requirements, you will need to use Accounts Payable (AP) to manage your levies.

Add a Levy

To add a transaction levy:

From the left navigation panel, click Matters.
Single-click the matter to highlight it.
From the toolbar atop the screen, click Action > Transaction Levy.
From the toolbar at the top of the Transaction Levy screen, click +Add Levy.
On the Add Transaction Levy panel, fill in the details. You can use the drawer arrow in the top left of the panel to extend it to full screen mode.

Matter	Enter the name of the matter to which you want the levy associated.
Entry Date	Date the levy transaction was incurred Defaults to today’s date
Payable Mode	Ignore: For use when you have already paid the fee and do not wish to include it in your payables at quarter’s end. Helpful when logging historical entries. Exempt: This matter is exempt from the fee. Payable: The levy will need to be paid.
Levy Type	Includes only the levy types you checked under Transaction Levy Settings
Amount	Defaults to the amount found under Transaction Levy Settings Calculated based on its open date To edit it, click the lock icon.
Paid By	Designates whether this will be tracked as a firm expense or billed to the client. Defaults to the selection made under Transaction Levy Settings, but you can change it here.
Timekeeper	Defaults to the Timekeeper selected by user. Use the drop-down to change.
Document Registered	Optional field to enter the associated document’s filename. Use the drop-downs to complete the fields.
Taxable	Use the drop-down to select Yes or No. For Alberta it is taxable by default.

In the top right corner, click Save.
If you chose to Bill to Client, a disbursement is automatically added to the matter which you can include on your next invoice.

Edit a Levy

Note: If the transaction levy disbursement has already been billed, you must first remove it from the invoice to edit it. Any paid levy cannot be edited.

To edit a transaction levy:

From the left navigation panel, click Matters.
Single-click the matter to highlight it.
From the toolbar atop the screen, click Action > Transaction Levy.
The Manage Transaction Levy screen lists the levies for the Matter. Select the levy to which you would like to make changes by highlighting it.
Scroll to the three dots at the end of the row and click Edit.
The system unlocks your fields. Make the appropriate changes.
In the top right corner, click Save.

Remove a Levy

To remove a levy and its associated disbursement:

From the left navigation panel, click Matters.
From the Matters screen, single-click the matter to highlight it.
From the toolbar atop the screen, click Action > Transaction Levy.
The Manage Transaction Levy screen lists the levies for the Matter. Select the levy which you would like to remove by highlighting it.
Scroll to the three dots at the end of the row and click Edit.
The Delete Transaction Levy message box reads: Are you sure you want to delete this transaction levy?
Click Delete.
The Transaction Levy message box reads: The levy associated with this matter has been successfully removed.

UpdatedMay 3, 2024

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